New Rule Creation

Step 1: Login into portal.office365.com

Sign in with your Login ID and Password.

Continue…

Step 2: When entering account click on Admin as shown into the picture.

Step 3: In the left navigation pane of the Microsoft 365 admin center, click Admin centers, and then click Exchange.

Step 4: After click on the Exchange a new window will open, in the new window click on the Mail Flow.

Step 5: After clicking on the Mail Flow click on the Rules button that is shown in the picture.

Step 6: Now click on the + icon to create the new rule.

Create the rule by using one of the following options:

• To create a rule from a template, click Add and select a template.
• To copy a rule, select the rule, and then select Copy
• To create a new rule from scratch, Add and then select Create a new rule.

Step 7: In the New rule dialog box, name the rule, and then select the conditions and actions for this rule:

1. In Apply this rule if..., select the condition you want from the list of available conditions.
   • o   Some conditions require you to specify values. For example, if you select The sender is... condition, you must specify a sender address. If you're adding a word or phrase, note that trailing spaces are not allowed.
   • o   If the condition you want isn't listed, or if you need to add exceptions, select More options. Additional conditions and exceptions will be listed.
   • o   If you don't want to specify a condition and want this rule to apply to every message in your organization, select [Apply to all messages] condition.
2. In Do the following..., select the action you want the rule to take on messages matching the criteria from the list of available actions.
   • o   Some of the actions will require you to specify values. For example, if you select the Forward the message for approval to... condition, you will need to select a recipient in your organization.
   • o   If the condition you want isn't listed, select More options. Additional conditions will be listed.
3. Specify how rule match data for this rule is displayed in the Data loss prevention Report and the Mail protection Report.