Did you know you can respond to an email by sending a meeting request? Microsoft Outlook makes it easy--in an email just click on the Message tab and Reply With Meeting. Then update the invitation like you would any other meeting, adding the location, time, and attendees, then Send. It's as simple as that.  

For more tips like this, check out the working remotely playlist at www.youtube.com/FoetronAcademy . Also, if you need any further assistance then you can raise a support ticket and get it addressed.