What is OneNote?
OneNote can be a powerful way to organize your projects and ideas. Many students use OneNote for academics, but you can also take advantage of it for work or personal projects.
Think of Microsoft OneNote like a digital version of a physical notebook.
This means you can capture digital notes and keep them organized. It also means you can add images, diagrams, audio, video, and more. Use OneNote with other programs in the Office suite, on your desktop or mobile devices.
1. Create a notebook:
Just like physical notebooks, OneNote notebooks are a collection of note pages. Start by creating a notebook, then build from there.
· Click the File tab and then click New.
· Under New Notebook, click where the new notebook should be stored (for example, on your computer), and then type a description for the notebook into the Name box.
· If necessary, specify the Location or accept the suggested folder where the new notebook will be created.
· Click Create Notebook.
2. Add or move notebook pages:
One advantage of a digital notebook is the ability to add more page or move those pages around within your notebook. Your organization is fluid, allowing you to arrange and rearrange each piece of your project.
· Tap Edit and select the section that you want to move or copy.
· Tap the Move icon at the bottom of the list and then select the notebook in which you'd like to move or copy your section.
3. Type or write notes:
Enter notes by typing or handwriting, depending on the type of device you are using. You have even more options than these, such as using your voice or taking a photo of text and having it converted to editable or digital text, but we will start with the basics first!
· On the ribbon, choose the Draw tab.
· In the Tools group, choose a pen or highlighter, and then write notes on the screen.
· To stop drawing, click the Type button on the Draw tab.
4. Create sections:
Once you get going taking your notes, you may find the need to create topical sections for better organization. Sections help you arrange ideas by topic or a range of dates, for example.
· On the Layout tab, in the Page Setup group, choose Breaks and then choose the type of section break you want.
5. Tag and prioritize notes:
Prioritize or organize notes with dozens of searchable tags. For example, including tags for To-Do action items or Shopping items could help you get items from multiple notes while at a single store.
· Place the cursor at the beginning of the line of text you want to tag.
· On the Home tab, in the Tags group, click the tag symbol you want to apply. Use the arrows to scroll through the list or click the More arrow to show all available tags.
6. Include images, audio video, images and more:
Add files to a notebook of several notes or attach them to a specific note. You can capture some of these other file types such as images and audio from right within OneNote.
These additional files and resources can be useful for your own reference or to convey ideas more effectively to others.
· Then click the Insert tab on the Ribbon and then click the File Attachment button.
· In the Choose a file or set of files to insert dialog box, navigate to and select the audio or video file.
· Then click the Insert button.
7. Add blank space:
At first, this may sound like an overly-simple skill. But with so many items and notes in a notebook, inserting blank space can be a good idea, so make sure you know how to do this.
· In your notes, click where you want to insert extra writing or drawing space (for example, at the end of a paragraph).
· On the Insert menu, click Extra Writing Space.
· Drag the mouse pointer vertically in the direction indicated by the arrow to add as much space as you want and then release the mouse button.
8. Delete or remove notes:
Always be careful when deleting notes, but if you do accidentally remove one, you should be able to recover it.
· Open OneDrive and find the notebook in your list of documents.
· Place the pointer over the title and check the box that appears.
· Click Manage > Delete.
· Return to OneNote and click the name of the notebook you just deleted from OneDrive.
· Right-click the notebook, and click Close This Notebook.
9. Use OneNote mobile app or free online app:
Use OneNote on the go with mobile apps made for your Android, iOS, or Windows Phone devices.
You can also use Microsoft's free online version. This requires a free Microsoft Account.
· Visit onenote.com and choose the version of OneNote for your device.
· After OneNote is installed on your device, sign in with your OneDrive or Microsoft account. If you have neither, you can create one for free on the OneDrive home page.
· Create a new shared notebook to use with OneNote Mobile or use any of your existing notebooks on OneDrive to sync with your mobile device.
10. Sync notes among multiple devices:
OneNote can sync among mobile and desktop devices. You can also opt to sync between online and offline use.
· Open any page in the notebook that you want to sync and then swipe upward from the bottom of the screen.
· Tap Notebooks, and then select the notebook you want to sync.
· In the app bar at the bottom of the screen, tap Sync.